Microsoft states plainly: admin policy doesn’t automatically start Recall. Plus the real difference between Audit-only and Block, and the five version prerequisites a rollout needs before any of it works.
Private browsing, DRM and remote sessions are never captured. A filtered website is different: Microsoft states parts of it can still appear. Plus how snapshots are actually stored and protected.
A policy that looks broken five minutes after saving usually isn’t. Three documented timing and scoping behaviours explain almost every ‘why isn’t this working’ report before you touch the configuration.
A sensitivity label on a file doesn’t extend to a copy of it dropped into a prompt. Microsoft’s own words: evaluation of the uploaded file for sensitive data doesn’t occur, at all.
In Word, Excel and PowerPoint the check runs at file open, not continuously, so a label applied mid-session doesn’t block anything until you reopen the file. Plus what the coverage does and doesn’t include.
Twenty source items total, and images, recordings and OneNote still aren’t readable. Plus the permission trimming that makes one agent answer the same question differently depending only on who’s asking.
A named action item is the highest-cost place for a wrong attribution to survive unchecked. Two documented causes, one hard 20-person ceiling, and the checklist to run before a recap goes to people who’ll act on it.
There are three separate clocks, not one: a 120 day default for recordings and transcripts, a shorter 60 day window for audio recaps, and a recycle bin period on top of that. Changing the policy today does nothing for a recording that’s already 119 days old.
Copilot won’t work in a meeting hosted by another organisation, no matter your own licence. The three states of one setting decide everything else, and most attendees never check which one is active.
The template is the foundation Copilot learns from, not the prompt. Two documented limits that break a real workflow, and the checklist that works around both before a deck goes in front of anyone.