Vault overrides everything else on this list, but only for the surface it actually covers. A working checklist for every admin control that governs Gemini, in the order that avoids the two known gaps.
Revoking someone’s access to a Drive file doesn’t remove the copy they already pulled into a Gemini Notebook. The access check happens once, at import, and Google says so directly.
A deleted Gemini chat under hold looks identical to one that’s actually gone. Plus why the temporary chat and self-deletion privacy toggles are completely overridden the moment Vault is active.
A legal team asking to hold ‘all Gemini activity’ is describing something broader than what a Vault retention rule for the Gemini app actually reaches. The exact documented scope, and what falls outside it.
Business Starter gets nothing in Sheets and still gets Help me write in Gmail. The usage figure everyone quotes appears nowhere in Google’s documentation, and the limits that do exist are per user rather than pooled.
The first decision is which parts should never involve AI. Every figure stays deterministic and auditable; AI writes the paragraph nobody enjoys writing. Plus the failure mode that produces a normal-looking report from stale data.
A wrong formula affects one cell. A wrong script can rewrite ranges, delete sheets and send email as you. Here is what to look for before clicking run, and the quotas that break scripts at scale.
Three routes produce essentially the same formula. What differs is what each costs and how much you have to type. On Business Starter one of them is not available to you at all.
Gemini is included with Workspace, metered in Sheets, and absent from Business Starter entirely. Business Plus costs $8 more per user than Standard and has exactly the same 100-a-month allowance.
The code is the easy part. Google gives each custom function thirty seconds to return, so filling one down a thousand rows fires a thousand simultaneous calls and fills the column with errors.