How-To Guides

Add a shared mailbox to Outlook once access is granted, and understand the Send-as vs Send-on-behalf-of permissions that decide how replies look to recipients.

Create a reusable Contact Group in Outlook to email the same people repeatedly, and know when to use Bcc instead of To so members’ addresses stay private.

Block and report spam email in Outlook, and learn why Report as Junk works better than Block Sender alone against spammers who rotate through different addresses.

Archive emails in Outlook to clean up your inbox without deleting anything, and set up AutoArchive so older mail clears out automatically on a schedule.

Unsubscribe safely from unwanted emails, and learn when clicking Unsubscribe can backfire — and blocking the sender is the safer move instead.

Create automatic rules in Outlook to sort, flag, or forward email based on sender or subject, and fix rules that aren’t running the way you expected.

Create an email signature in Outlook with a logo, and set it correctly for new messages and replies — two separate settings people often only fill in one of.

Schedule an email to send later in Outlook, and know the key difference between desktop and web Outlook that decides whether your computer needs to stay on.

Recall a sent email in Outlook, and understand the strict same-organization, desktop-only, unread conditions that decide whether it actually succeeds.